Meetings don't have to be monotonous, but ensuring they are engaging, productive, and efficient
requires answering some questions at the start. Here are a dozen that I often draw on as a facilitator or meeting participant.
They are not sexy. They are not earth-shattering. What they are is useful and all too often, not a part of effective meeting design. What else would you add to the list?
- Let's make sure we are clear on what success looks like for our efforts today. What is it that you think we have gathered to accomplish?
- What knowledge or strengths can you contribute to the work we are about to do?
- What do we need to know about your interests and agenda related to our work today?
- How are you likely to engage and participate in our discussions? What's your style going to be?
- What are preferences or pet peeves you have related to meetings like this one?
- What support might help you make the most of our time together?
- What lessons from the past can inform our efforts?
- How do we want to handle any disagreements that might emerge?
- Whose opinions or perspectives are not physically represented in/by those actually present today?
- How do we want to capture the insights and decisions from our discussion?
- How will we share what happens here today, with whom, when, and how?
- What expectations do we have for each other? The meeting facilitator/convener?
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