I am always thankful to get past December 31 of any year. It's not because I hate New Year's celebrations or all the talk about a clean slate, making resolutions, or starting a diet.
January 1 means we have 360 days or so until charities and other nonprofits send out their well-intentioned, but often underwhelming last minute year-end solicitations.
If you want to make a new year's resolution that may help with your friend-raising or fundraising, let me suggest a simple one: stop using mass messaging that treats all recipients the same.
In a four-hour span one day I received emails from four organizations I support asking me to make a donation before year's end. Earlier in the year, I had already made contributions ranging from $100-$250 and I have given annually to three of the groups for multiple years.
- Two emails were completely generic in their pitch, saying little except please make a gift and stressing the year-end deadline for tax-deductible contributions.
- One was tailored to the organization's announcement of just receiving a major grant. Always a good strategy to link a solicitation to noteworthy and very timely news.
- One was deeply heartfelt in reflecting on all the good that the organization had accomplished and what more might be possible in the year ahead.
What was it? They failed to treat current year existing donors with any more personalization or attention than everyone else on the distribution list. While not a fundraising felony, it certainly falls into the category of an avoidable error.
Here's what I'm talking about: in three of the four emails after the ask was actually made, a comment along the lines of "thanks to those of you who have already made a gift" was then noted. The fourth email didn't even bother to do that.
At its most basic, when we do this we treat current supporters and their contributions as an afterthought: Oh yeah, thanks for that gift earlier in the year. Don't ever make donors an afterthought if you want them to keep thinking about you.
So here's the oh-so simple way to avoid doing this again next year. It's Fundraising 101 that often doesn't occur because of lack of staff time, training, or advance planning of donor communications.
- Segment major solicitations and communications into two categories at minimum: (1) current year contributors and (2) current year non-contributors. If you don't know how to do this with whatever list management program you use, stop reading immediately and go learn that first. It is the foundation upon which everything else is built.
- At minimum craft separate communications for those two lists. Start your pitch to current year supporters with a re-acknowledgement of that contribution and what it has enabled the organization to do. Then launch into telling the story of your future plans and what an additional gift might make possible. In short: thanks again for the past gift, here's what it has helped us do in the present, and listen to our plans for the future. We'd love for you to be an even greater part of what we have planned.
Once this is mastered (or perhaps at the same time) do additional segmentation of current contributors based on level of support and engagement and create additional messaging and communications (both in content and form) that match appropriately.
And don't just make this a staff responsibility. While we often draw board members into making the ask, we less frequently involve them in "making the thanks." One of the most fulfilling 15 minutes I've had as a nonprofit board member was when we took time at a board meeting to each do a handwritten thank you note to a donor who had been especially supportive of our current efforts.
So the strategic question if you want next year to be one of greater friend-raising and fundraising is this: how might we make our appeals more appealing and what systems and processes must we create to do so with a consistent level of quality and timeliness?
Now go get to work. Those 360 days will go by quickly.
P.S. Some of you might be asking yourself if this is really such a big deal: don't donors support the cause/organization and not their communication practices? Absolutely, and if you weren't competing for time, interest, attention, and money any list management or communication issues might be more easily overlooked. But you're not. You're one of many. And more importantly, segmenting lists and messages suggests a level of operational intention and attention that may inspire donor confidence.